Meeting Minutes

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" height=140 style=" border-bottom: 1px solid #CCCCCC;" BGCOLOR="#BBBBBB" TEXT="#080000"> <div> <TABLE BORDER="0" CELLPADDING="1" CELLSPACING="1" WIDTH="1005" BORDERCOLORLIGHT="#C0C0C0" BORDERCOLORDARK="#808080" FRAME="VOID" RULES="NONE" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=TOP BGCOLOR=#000000 HEIGHT= 101 ><NOBR><div> <IMG SRC="1cce85f0.jpg" border=0 width="1000" height="95" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></div> </NOBR></tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#FFFFFF HEIGHT= 16 ><NOBR><div> <A HREF="becomeanowner.htm" TARGET="_top" TITLE="Becoming An Owner">Becoming An Owner</A><FONT SIZE="2" COLOR="#000000" FACE="Symbol" >   ·   </FONT><A HREF="traininghealthtips.htm" TARGET="_top" TITLE="Training Health">Training & Health</A><FONT SIZE="2" COLOR="#000000" FACE="Symbol" >   ·   </FONT><A HREF="trackinfo.htm" TARGET="_top" TITLE="Track Info">Track Info</A><FONT SIZE="2" COLOR="#000000" FACE="Symbol" >   ·   </FONT><A HREF="cronullapark.htm" TARGET="_top" TITLE="Cronulla Park Updates">Cronulla Park Updates</A><FONT SIZE="2" COLOR="#000000" FACE="Symbol" >   ·   </FONT><A HREF="colour.htm" TARGET="_top" TITLE="Colour Inheritance">Colour Inheritance</A><FONT SIZE="2" COLOR="#000000" FACE="Symbol" >   ·   </FONT><A HREF="classifieds.htm" TARGET="_top" TITLE="Classifieds">Classifieds</A><FONT SIZE="2" COLOR="#000000" FACE="Symbol" >   ·   </FONT><A HREF="gallery.htm" TARGET="_top" TITLE="Gallery">Gallery</A><FONT SIZE="2" COLOR="#000000" FACE="Symbol" >   ·   </FONT><A HREF="adoption.htm" TARGET="_top" TITLE="Adoption">Adoption</A></div> </NOBR></tD> </tR> </TABLE></div> <bR> <div> </div> </td> </tr><tr> <td valign="top" height=340 BGCOLOR="#BBBBBB" TEXT="#080000"> <div> <TABLE BORDER="1" CELLPADDING="1" CELLSPACING="1" WIDTH="1008" BORDERCOLORLIGHT="#000000" BORDERCOLORDARK="#000000" FRAME="BOX" RULES="NONE" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=TOP BGCOLOR=#FFFFFF HEIGHT= 7246 ><NOBR><div> <A HREF="index.htm" TARGET="_top" TITLE="QGBOTA">Home</A></div> <div> <A HREF="ourmission.htm" TARGET="_top" TITLE="Our Mission">Our Mission</A></div> <div> <A HREF="membership.htm" TARGET="_top" TITLE="Membership">Membership</A></div> <div> <A HREF="newsletters.htm" TARGET="_top" TITLE="Newsletters">Newsletters</A></div> <div> <A HREF="constitution.htm" TARGET="_top" TITLE="Constitution">Constitution</A></div> <div> <A HREF="presreports.htm" TARGET="_top" TITLE="Presidents Report">President's Report</A></div> <div> <A HREF="lawnton.htm" TARGET="_top" TITLE="Lawnton Trial Track">Lawnton Trial Track</A></div> <div> <B>Meeting Minutes</B></div> <div> <A HREF="racingnews.htm" TARGET="_top" TITLE="Racing News">Racing News</A></div> <div> <A HREF="currentissues.htm" TARGET="_top" TITLE="Current Issues">Current Issues</A></div> <div> <A HREF="links.htm" TARGET="_top" TITLE="Links">Links</A></div> <div> <A HREF="contact_us.htm" TARGET="_top" TITLE="Contact Us">Contact Us</A></div> </NOBR></tD> <tD VALIGN=TOP BGCOLOR=#FFFFFF><NOBR><div> <B><U>MINUTES</U></B></div> <div> <B><U> <TABLE BORDER="0" CELLPADDING="2" CELLSPACING="1" WIDTH="809" BORDERCOLORLIGHT="#C0C0C0" BORDERCOLORDARK="#808080" FRAME="VOID" RULES="NONE" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=TOP HEIGHT= 1720 WIDTH="803"><div> Minutes of Committee Meeting of Q.G.B.O.T.A</div> <div> Held at Albion Park Monday 12th July 2010-08-09</div> <bR> <div> MEETING OPENED….. 6.35 PM</div> <bR> <div> APOLOGIES ….. Mr. Sean Galloway</div> <bR> <div> ATTENDANCE As per Attendance Book</div> <bR> <div> MINUTES OF PREVIOUS MEETING</div> <div> As Read</div> <div> Business Arising from the Minutes</div> <div> The secretary announced that the results of the letter sent to Mr. Zac Bryson regarding the new Licensee, was that following the Trainer completing their training period they will contact the stewards to notify them that they are ready to be signed off.</div> <div> This will be done by a Steward at the track where their greyhound is to compete in a race prior to kennelling by contacting the Stewards to inform them that their Greyhound is starting at a nominated track and arrange for a Steward to mark them off.</div> <div> It was decided that the cost of hiring a PA system was a lot cheaper that to purchase one outright as the amount of times that it will be used.</div> <bR> <div> MINUTES ADOPTED… Moved Mr. J Carlton </div> <div> Seconded.. Mr. R. Chrystal </div> <div> That the Minutes are a True and Correct Record …………….. Carried</div> <bR> <div> CORRESPONDENCE OUT.</div> <div> A letter of appreciation to Mr. Mike Stephenson for the work done at Lawnton and Mr. Jason Irwin and his co- workers at Capalaba Track. </div> <div> A letter to Mr. Zac Bryson regarding the checking of a Greyhound after the Trainer is ready to race. </div> <div> Several phone calls to Mr. Darren Beavis regarding the stand at the RNA. </div> <div> All Membership Cards and Receipts sent out to all Members that have renewed their Membership and all Receipts and Memberships Recorded. </div> <bR> <div> CORRESPONDENCE IN</div> <div> Several Membership Renewals and New Members </div> <div> Notice to Creditor from Racing Queensland . (Letter read to Meeting) </div> <div> Survey of Industry Participants for G.R.S.A for feed back on Finish on Lure. </div> <div> Account for Australia Post </div> <div> Agenda Items for Committee Meeting from J. Carlton </div> <div> Email from Mr. Darren Beavis regarding the stand at the RNA. </div> <div> Account for Financial Details from Lawnton Track. </div> <div> Account from Pine Rivers Show Society for hire of hall for General Meeting held there on 6.06.10. </div> <div> Note from Mr. john Turnbull as he is no longer in Greyhounds and will not be renewing his Membership. </div> <div> Correspondence In to be Received and Correspondence Out be Noted.</div> <div> Moved Mr.S. Fredricks Seconded Mrs. S. Houghton Carried……..</div> <bR> <div> TREASURER’S REPORT</div> <div> The Treasurers report was handed out to all Members present at the Meeting and explained to them by Mr. Ralph Chandler.</div> <div> The Treasurers Report was Moved…Mr. S. Fredricks Seconded Mr. Bob Handyside CARRIED</div> <div> Mr. Ralph Chandler moved a Motion that the association sell their TAB Shares at Approximately $2.20 if the price falls. Seconded Mrs S. Houghton ….</div> <div> The Meeting voted on that the shares stay at a caped price or stay as is.</div> <div> Motion was Lost.</div> <bR> <div> NEW MEMBERS</div> <div> THE SECRETARY MOVED A Motion that the following persons be accepted as Members of the QGBOTA. </div> <div> Mr. John Catton</div> <div> Michelle Baker</div> <div> Mr. Jeff Puhotav</div> <div> Mr. Tim Pahotav</div> <div> Mr. Bob Wright</div> <div> Seconded Mr. Steve Fredricks CARRIED.</div> <bR> <div> GENERAL BUSINESS</div> <div> A new cupboard placed in the canteen at Capalaba and a Second Hand Pie Oven purchased at the cost of $2,904 Dollars. </div> <div> Stock taking been completed for the Capalaba Canteen ready foe the Accountant. </div> <div> All Envelopes and stamps have been registered. </div> <div> Membership Receipts and all other books are ready to go to the Accountant to be Audited. </div> <div> Lawnton $180 key deposit </div> <div> Stephanie to do a report on costs ect, for the Lawnton Track and get back to the Committee. </div> <bR> <div> AGENDA ITEMS</div> <div> A. Liz Murray to be recognised for all her help and support over many years with a Race named in her Honour to be held at Capalaba on the 18th September 2010with the heats the previous week.</div> <div> The association will give $500 for a donation for the Final of the race</div> <div> B. Invite a Greyhound to be Part of your Life flyers are to be printed and distributed at the RNA .</div> <div> They are also to be distributed to all race Clubs in Queensland and handed out to New Licensees</div> <div> C. The Annual General Meeting has been set down for the 19th September at Capalaba at 11am.</div> <div> D. All paperwork will be sent out to all members prior to the meeting.</div> <div> E. Dialogue with West Moreton Branch of the Owners and Trainers . Mr. Carlton to meet with these people and invite a delegate to attend our meetings and for a delegate to report to their meetings. Mr. Carlton will discuss this and bring it back to the Meeting on the 9th of August.</div> <div> F. Mr. J Carlton and Mr. R. Chandler to oversee a broader base on a list of Principals to move the Industry Forward and bring results back to the Meeting.</div> <div> G. a Motion was Moved by Mr. Ralph Chandler for him along with Mr. James Carlton make contact to Establish a formal Relationship with the other two Codes of Racing.</div> <div> H. Dogs Day Out will be held at Pitwin Park Capalaba on Sunday 22nd August and will be attended by any Members along with the Adoption Program to Promote Greyhound Racing and their Adoption .</div> <div> I. A.G.M. AGENDA </div> <div> MOTION MOVED BY MR. CARLTON TO AMMEND THE CONSTITUTION FROM GREYHOUND RACING QUEENSLAND TO RACING QUEENSLAND. Carried.</div> <bR> <div> At this point Mr. Handyside approached the meeting requesting Retraction or an Opology of some decription be placed on the Association web site for (one) 1 Month from the Committee regarding the Show Cause Notice served on him by our Association and no further action will be taken. </div> <div> Mr. Handyside will be advised of this matter.</div> <div> As there being no further business the Meeting Closed at 9.40 PM.</div> <bR> <div> The next Meeting will be held on the 9th August 2010 at Albion Park at 6.30PM</div> <div> Signed</div> <div> President</div> <div> Secretary</div> <bR> <div> Please Note………</div> <div> As there was not a quorum for the meeting to be held on the 9th August 2010</div> <div> These Minutes have not been Ratified.</div> <div> Secretary Patricia Marchant</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 1578 WIDTH="803"><div> PAGE 1</div> <DIV ALIGN="LEFT"></DIV> <div> <B><U>MINUITS OF COMMITTEE MEETING OF Q.G.B.O.TA</U></B></div> <div> <B><U>HELD ON 1ST MARCH 2010 AT ALBION PARK</U></B></div> <div> <B><U>SUB COMMITTEE</U></B></div> <div> <B>MEETING OPENED AT 6.45PM.</B></div> <bR> <div> SHOWCAUSE NOTICE ISSUED TO MR. R HANDYSIDE AND M/S S BURLEY FOLLOWED BY THEIR RESPONSE TO THESE AND IF ANY OR WHAT ACTION TO BE CONSIDERED.</div> <div> <U>MOTION</U></div> <div> 1. RESPONSE TO THE SHOW CAUSE NOTICES ISSUED TO MR. R HANDYSIDE AND M/S S BURLEY BE NOTED.</div> <div> 2. MR.R HANDYSIDE ANDM/S S BURLEY NOTE THE ASSOCIATION IS NOT REQUIRED TO RESPOND TO THEIR SUBMISSIONS.</div> <div> 3. AFTER DISCUSSION THE SUB COMMITTEE REPORTS TO THE MANAGEMENT COMMITTEE AS FOLLOWS...”FURTHER CONSIDERATION BE GIVEN TO ANY ACTION THEY MAY OR MAY NOT WISH TO TAKE.”</div> <div> 4. MR. HANDYSIDE AND M/S BURLEY BE ADVISED OF RESOLUTION 2 AND 3.</div> <div> 5. THE ASSOCIATION OBTAIN DETAILED COSTS INVOLVED IN SEEKING A RESOLUTION TO THIS MATTER.</div> <div> MOVED..... MRS. S HOUGHTON</div> <div> SECONDED ...... MR. J CARLTON</div> <div> CARRIED.</div> <div> THIS SUB COMMITTEE MEETING CLOSED AT 7PM.</div> <div> THE COMMITTEE THEN PROCEEDED WITH THEIR USUAL COMMITTEE MEETING.</div> <div> ..........................................................................................................................................</div> <div> <U>COMMITTEE MEETING</U></div> <div> <U>MEETING OPENED AT 7.05 PM.</U></div> <div> <U>ATTENDANCE...</U> AS PER ATTENDANCE BOOK</div> <div> <U>APOLOGIES</U>...... NIL</div> <div> <U>MINUITS OF PREVIOUS COMMITTEE MEETING</U>....... AS READ</div> <div> PAGE 2<U> </U></div> <div> <U>BUSINESS ARISING FROM THE MINUITS</U></div> <div> A MOTION WAS MOVED BY THE CHAIR TO HOLD UP ON THE LETTER ON VOTE OF NO CONFIDENCE. SECONDED RALPH CHANDLER. CARRIED.............</div> <div> IT WAS DECIDED TO WRITE A LETTER TO THE BOARD REQUESTING A MEETING WITH THEM AND TO NOTIFY THEM OF THE AGENDA ITEMS (A) THE MERGER (B) CRONULLA PARK (C) FOLLOW ON LURE AND THAT THE EXECUTIVE COMMITTEE WILL BE ATTENDING THE MEETING. FOOTNOTE .............. WE AWAIT YOUR RESPONCE .</div> <div> <U>MOTION</U></div> <div> THE MINUITS BE ADOPTED WITH AN AMENDMENT TO THE LETTER OF VOTE OF NO CONFIDENCE. MOVED MR. JIM CARLTON SECONDED MR. RAY CRYSTAL CARRIED........</div> <div> <U>CORRESPONDENCE IN</U></div> <div> (A) TWO BANKSTATEMENTS FROM SUNCORP BANKING</div> <div> (B) STATEMENT AND MONEY TO BE BANKED FROM LAWNTON STRAIGHT TRACK</div> <div> (C) SAMPLES OF PET TREATS FROM NATURAL PET TREATS AUSTRALIA.</div> <div> (D) LETTER FROM THE MINISTER OF RACING REGARDING THE AMALGAMATION.</div> <div> (E) EMAILS FROM MR. BOB HANDYSIDE TO THE CHAIR AND THE ACTING SECRETARY REGARDING HIM DEMANDING VARIOUS COPIES OF DIFFRENT ARTICLES. </div> <div> <U>CORRESPONDENCE OUT</U></div> <div> (A) MINUITS OF THE PREVIOUS COMMITTEE MEETING SENT TO ALL COMMITTEE MEMBERS.</div> <div> (B) AGENDA ITEMS FOR COMMITTEE MEETING HELD 1SR MARCH 2010 SENT TO ALL COMMITTEE MEMBERS.</div> <div> (C) A LETTER OF THANKYOU TO NATURAL PET FOODS AUSTRALIA.</div> <div> (D) FLYERS GIVEN TO CAPALABA & BRISBANE CLUB TO ADVERTISE BOB VERNON MAIDEN SERIES.</div> <div> (E) CHEQUE PAID TO C&S CLEANING FOR THE CLEANING OF THE WALLS IN THE CANTEEN.</div> <div> CORRESPONDENCE MOVED RALPH CHANDLER SECONDED STEPHANIE HOUGHTON CARRIED.........</div> <div> <U>RESIGNATION OF SECRETARY</U></div> <div> PAGE 3</div> <div> THE PRESIDENT RECEIVED A RESIGNATION FROM THE SECRETARY MR. STEVE FEDRICKS REQUESTING HIS RESIGNATION FROM SECRETARY OF THE Q.G.BO.T.A TO BE COME EFFECTIVE IMMEDIATLY</div> <div> MR. FREDRICKS NOTED THAT HE WOULD LIKE TO REMAIN ON THE COMMITTEE OF THE Q.G.B.O.T.A .</div> <div> MRS.STEPHANIE HOUGHTON MOVED A MOTION THAT WE ACCEPT THE RESIGNATION OF MR. FREDRICKS FROM SECRETARY OF THE EXECUTIVE COMMITTEE AND THAT NOW LEAVES THE POSITION VACANT ON OUR EXECUTIVE COMMITTEE . I NOW NOMINATE MR. FREDICKS TO THE POSITION ON THE COMMITTEE OF THE Q.G.B.O.T.A . SECONDED MR. RALPH CHANDLER CARRIED.................</div> <div> <U>SECRETARY POSITION</U></div> <div> THE COMMITTEE NOW CALL FOR NOMINATIONS FOR THE POSITION OF SECRETARY OF Q.G.B.O.T.A EXECUTIVE COMMITTEE.</div> <div> MR. RAY CRYSTAL MOVED A MOTION NOMINATING MRS. PATRICIA MARCHANT SECONDED BY MR. JAMES CARLTON. ALL IN FAVOR CARRIED </div> <div> MRS. PATRICIA MARCHANT ACCEPTED THE POSITION .</div> <div> <U>TREASURERS REPORT</U></div> <div> AS THE TREASURER HAD NOT RECEIVED ALL THE BANK STATEMENTS THERE WAS NOT A REPORT TABLED.</div> <div> <U>DELIGATES TO SYDNEY FOR ANNUAL CONFERENCE</U></div> <div> TWO (2) NOMINATIONS OF INTREST WERE RECEIVED . THEY WERE MRS. PATRICIA MERCHANT AND MR. JEFF JONES . (INVITED)</div> <div> THESES TWO MEMBERS WILL REPRESENT THE Q.G.B.O.T.A AT THE ANNUAL CONFERENCE OF THE A.F.G.B.O.T.A TO BE HELD IN SYDNEY ON THE 2ND APRIL 2010. IN SYDNEY.</div> <div> <U>NEW MEMBER</U></div> <div> MRS.P.MARCHANT MOVED A MOTION THAT MR. KENNETH WILLIAM WRAY BE ACCEPTED AS A MEMBER OF THE QGBOTA. SECONDED RALPH CHANDLER CARRIED......</div> <div> <U>SUB COMMITTEES</U></div> <div> THE MATTER WAS DISCUSSED AND NOTED.</div> <div> PAGE 4</div> <div> <U>GENERAL BUSINESS</U></div> <div> <U>TOPICS FOR GENERAL DISCUSSION ATTHE CONFERENCE.</U></div> <div> (A) W.A MERGER</div> <div> (B) S.A INCREASE IN PRIZE MONEY</div> <div> (C) DISCRIMINATION AGAINST BITCH’S IN VICTORIA.</div> <div> THESE TOPICS WILL BE SPOKEN ABOUT IN GENERAL BUSINESS BY MR. JEFF JONES.</div> <div> <U>INTRODUCTION OF ENTRY FEE TO ALBION PARK GREYHOUNDS</U></div> <div> THE SECRETARY WAS ASKED TO CORRESPOND WITH THE BRISBANE CLUB THAT MEMBERS OF THIS ASSOCIATION STRONGLY OBJECT TO THE ANNOUNCEMENT OF A $6 ENTRY FEE BEING INTRODUCED AT ALBION PARK. </div> <div> WE RESPECTIVILY REQUEST THAT YOU RE CONSIDER THE INTRODUCTION OF THIS LEVEY AS IT IS AN IMPOST AGAINST MEMBERS OF THE INDUSTRY. THIS CORRESPONDENCE WAS MOVED RALPH CHANDLER SECONDED MR. JAMES CARLTON CARRIED..........</div> <div> <U>CANTEEN AT CAPALABA</U></div> <div> THE NEW VINYL IS BEING LAID AT THE CANTEEN AND WILL NOW COMPLY WITH THE COUNCILS REGULATIONS AFTER THE INSPECTION.</div> <div> THE ACCOUNT FOR THIS WILL BE PICKED UP BY THE Q.G.B.O.T.A MOVED MR. JAMES CARLTON SECONDED MRS. P MERCHANT CARRIED.........</div> <div> AS THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 8.30 PM.</div> <div> THE NEXT MEETING OF THE Q.G.B.O.T.A WILL BE HELD ON THE 3RD MAY 2010</div> <div> SIGNED SECRETARY</div> <div> PATRICIA MARCHANT</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 16 WIDTH="803"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="16" ALIGN="bottom" WIDTH="803" HSPACE="0" VSPACE="0"></tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 3011 WIDTH="803"><div> <B>MINUTES OF COMMITTEE MEETING Q.G.B.O.T.A. Inc.</B></div> <div> <B>HELD AT ALBION PARK 1 FEBRUARY 2010</B></div> <bR> <div> <B>SHOW CAUSE NOTICES</B></div> <div> Prior to the meeting being declared open, Mr Robert Handyside and M/S Susan Burley were asked to remain outside the room the Committee was meeting in, until they were each invited separately in to explain why their Memberships of the Association should not be revoked. (note; both parties had already been served with a Show Cause notice.) At this point Mr Handyside pushed away Mr James Carlton and they both entered the room.</div> <div> M/S S Burley was asked to wait outside the room until Mr Handyside’s reasoning was heard.</div> <bR> <div> <B>MEETING OPENED AT 6.35 P.M.</B></div> <div> The Chair invited Mr Handyside to provide his defence as to;</div> <div> 1. Why he had not notified the Secretary of his intentions in writing to attend to-night’s meeting? </div> <div> 2. Why he had not notified the Secretary of his intentions in writing to defend his Show Cause Notice? </div> <bR> <div> Mr Handyside did not offer any explanation to the Committee but proceeded to hand out a prepared written statement (taken to be his response to the Show Cause notice) with a proviso “you are required to respond in writing to each item.”</div> <bR> <div> When questioned about the response to whom? Mr Handyside replied himself.</div> <bR> <div> After disruptive discussion from some parties present, and further negative and disrespectful remarks addressed at the Chair, Treasurer and fellow Committeeman by Mr S Galloway, Mr Handyside was requested to address his response document and the Chair will discuss any matter in her opinion that needs clarification relating to the outstanding notice.</div> <bR> <div> Committeeman Mr. S Galloway then stated “any Committee person who votes on this matter has left themselves wide open and placed the Association at risk.”</div> <bR> <div> When questioned: Mr. Galloway did not want to enlarge on the threat to members.</div> <bR> <div> Mr Handyside proceeded to speak in his defence. Clause three was the subject of discussion when Mr Galloway referred to the Chair in a very disrespectful manner using the word liar...</div> <bR> <div> <B>MOTION;</B></div> <div> That Mr Galloway is asked not to be heard during the hearing of Mr Handyside’s show cause defence;</div> <div> <B>MOVED;</B> Mr R Chandler</div> <div> <B>SECONDED;</B> Mr J Carlton</div> <div> <B>CARRIED</B></div> <bR> <div> On completion of Mr Handyside’s defence presentation, the Committee meting was disrupted by M/S Burley entering the room and stating “she did not have the time to hang around waiting for the Committee to listen to her present her defence of her Show Cause notice,” she then proceed to hand her defence papers to the Albion Park Security Guard, who in turn gave them to the Chair to be tabled, and then proceeded to walk out </div> <div> 1. Did M/S Burley at any time advise the Secretary in writing of her intention to attend this meeting?</div> <div> 2. Did M/S Burley advise the Secretary in writing of her intentions to defend her Show Cause notice?.</div> <bR> <div> Both Mr. Handyside and M/S Burley showed complete disrespect to protocol by their actions. The Committee acting in good faith allowed them one at a time to present their cases.</div> <bR> <div> The general feeling of the Committee Members was; “they required time to consider these matters as presented.”</div> <bR> <div> <B>MOTION;</B></div> <div> A sub-Committee be convened for the purpose of discussion re Show Cause notice defence as presented by Mr. Handyside and M/S Burley</div> <div> It was further moved the Sub-Committee to consist of the following committee members; Chairperson, Treasurer, Acting Secretary, and three Committee persons be formed to deal with the matter.</div> <div> <B>MOVED;</B> Mr R Chandler</div> <div> <B>SECONDED;</B> Mr R. Crystal</div> <div> <B>CARRIED</B></div> <bR> <div> Should a General Meeting be required to vote on the above matter all members of the Association will be advised. </div> <bR> <div> The monthly Committee Meeting scheduled was then commenced AT 8.05p.m.</div> <bR> <div> <B>COMMITTEE MEETING AGENDA </B></div> <div> <B>APOLOGIES; </B>Mr S. Fredericks</div> <div> <B>MINUTES OF THE PREVIOUS COMMITTEE MEETING</B></div> <bR> <div> As read</div> <bR> <div> <B>BUSSINESS ARISING OUT OF THE MINUTES</B></div> <div> Mr S Galloway requested to know why the Committee Meeting was called fortnightly and not monthly. This particular Committee meting was called to deal with the Show Cause Notices issued from the previous monthly Committee meeting.</div> <div> Mr R Chandler informed Mr Galloway General Meetings have ceased as this type of meeting does not comply with the Constitution. Mr Galloway maintained as the holding of monthly General Meetings was voted on by the members of the Association they should still be held arguing that the monthly Committee meeting was unconstitutional.</div> <bR> <div> <B>MOTION;</B></div> <div> The minutes be adopted as read</div> <div> <B>MOVED </B>Mr. J Carleton</div> <div> <B>SECONDED</B> Mrs. S Houghton</div> <div> <B>CARRIED</B></div> <bR> <div> <B>CORRESPONDENCE IN; </B></div> <div> Renewal of Public Liability Policy</div> <bR> <div> <B>CORRESPONDENCE OUT;</B></div> <div> Show Cause Notice to Mr R Handyside</div> <div> Show Cause Notice to M/S S Burley</div> <div> Request to Greyhounds Queensland Ltd for ” A” Class Members Meeting</div> <bR> <div> <B>MOTION</B></div> <div> The correspondence in be accepted and out be noted</div> <div> <B>MOVED</B> Mrs P Marchant</div> <div> <B>SECONDED</B> Mr R Crystal</div> <div> <B>CARRIED</B></div> <bR> <div> <B>FINANCE REPORTING</B></div> <div> Accounts for payment</div> <div> Lawnton Trial Track Petty Cash reimbursement $100</div> <div> Campbell’s Cash and Carry replacement of stock for the Canteen.</div> <bR> <div> Treasurer’s Reporting</div> <div> Treasurers report to end of January 2010 tabled.</div> <bR> <div> <B>MOTION;</B></div> <div> Payment of accounts outstanding be adopted</div> <div> The treasurer’s report to end of January 2010 be noted.</div> <div> <B>MOVED</B> Mr R Chandler</div> <div> <B>SECONDED</B> Mrs S Houghton</div> <div> <B>CARRIED</B></div> <bR> <div> At approx. 8.35p.m. M/S Burley again entered the room demanding her defence to her Show Cause Notice she had handed to the Security Guard, who in turn handed to the Chair, who in turn handed a document to each Committee Member be returned to her, as she had forgotten to execute the document. She also advised Mr Handyside to collect his defence document as he also so had not executed the document. M/s S Burley then proceeded to collect both sets of documents from the Committee Members and proceeded to sign hers and gave the other set of documents to Mr Handyside to sign, then put both sets of documents on the table and left the room.</div> <bR> <div> The Committee thought it strange M/s Burley was still at the Albion Park Raceway as prior to the commencement of the Committee Meeting she had notified the Meeting she was unable to wait around to front the committee to defend her Show Cause Notice why her membership should not be revoked.</div> <bR> <div> <B>AGENDA ITEM</B></div> <div> <B>HEAT POLICY</B></div> <div> Mr Galloway presented the meeting with a copy of the Victorian Heat Policy. The matter was discussed and it was decided in view of the extreme heat currently being experienced in Queensland a Heat Policy should be in place. A request to Greyhounds Queensland for consideration of a Heat Policy along the lines of the Victorian Policy with a few amendments to consider the differing heat and humidity in this State to Victoria be taken into consideration...</div> <div> <B>MOVED</B> Mr S Galloway</div> <div> <B>SECONDED</B> Mr R Handyside</div> <div> <B>CARRIED</B></div> <bR> <div> <B>GENERAL BUSINESS</B></div> <div> <B>VOTE OF NO CONFIDENCE</B></div> <div> The performance of M/s K Watson Chair of Greyhounds Queensland Limited has recently come under some scrutiny, prompting the following motion to be put:</div> <div> A vote of no confidence in M/s K Watson as Chairperson of Greyhounds Queensland be taken.</div> <div> <B>MOVED</B> Mr J. Carlton</div> <div> <B>SECONDED</B> Mrs S Houghton</div> <bR> <div> An amendment was accepted to the above motion reading as follows;</div> <bR> <div> That M/s K Watson be considered an unsuitable person to hold the position of Board Member on behalf of the Greyhound Industry on the proposed new merged Racing Board, and the Treasurer and Minister for Fair Trading, Tourism and Racing be advised by correspondence of this decision.</div> <div> <B>MOVED</B> Mr R Chandler</div> <div> <B>SECONDED</B> Mr R Crystal</div> <div> The amendment became the motion and was put</div> <div> <B>CARRIED</B></div> <bR> <div> Mr J Carleton abstained from voting</div> <bR> <div> <B>BOB VERNON MEMORIAL RACEING SERIES</B></div> <div> Mrs Marchant advised the Race Series would be held on Saturday 14/21 March 2010 with additional prize money and trophy donated to Capalaba Club for the series by the QGBOTA. Mrs Marchant will make a rug for the presentation.</div> <bR> <div> <B>AFGBOTA</B></div> <div> It was decided 3 items will be forwarded to the AFGBOTA to be included in their Agenda for their annual conference.</div> <bR> <div> <B>CLASS TRACK IPSWICH</B></div> <div> Mr J Carlton withdrew this item from the agenda</div> <bR> <div> <B>GREYHOUND QUEENSLAND LTD “A” CLASS MEMBERS</B></div> <div> The Association “A” Class Member wrote to the GQL requesting a meeting to discuss the tri-code merger. No response has been received. The Association wrote to the Minister for Racing and the Treasurer of the Queensland Government in November 2009 requesting a meeting to discuss the tri-code merger also with no response.</div> <bR> <div> <B>FINISH ON LURE</B></div> <div> Mrs. S Houghton withdrew this item.</div> <bR> <div> <B>CAPALABA CANTEEN</B></div> <div> Full operation has been suspended since December 2009. Limited operation during January 2010 to assist the Club with the phantom meetings held, while the Club was experiencing track problems, was not overly successful</div> <bR> <div> There being no further business the meeting closed at 8.55p.m.</div> <bR> <div> The next Committee Meeting will be held on 1 March 2010 at Albion Park commencing at 6.30p.m.</div> <bR> <div> MRS P. MARCHANT</div> <div> ACTING SECRETARY</div> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 858 WIDTH="803"><div> <B>COMMITTEE MEETING 18 JANUARY 2010</B></div> <div> <B>THE FOLLOWING CONSTITUTION EXPLANATION WAS ADOPTED.</B></div> <bR> <div> The Constitution of the QGBOTA is based on management by a Committee elected at the Annual General Meeting.  The rights and functions of the Committee are listed under Section 14 of the Constitution.</div> <bR> <div> This Section gives the Committee control of the Association's</div> <bR> <div> <B><IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Assets and Funds</B></div> <div> <B><IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">The right to interpret the rules and Constitution</B></div> <div> <B><IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Borrow Money</B></div> <bR> <div> The Committee may exercise all the powers of the Association, being the power to borrow money, mortgage assets, and lodge funds in approved investments. There is no mention or suggestion that any other body may be involved in these decisions.</div> <div> i</div> <div> Under Section 16 only the Committee may appoint and deal with sub-committees. These aspects of the Constitution are in place so that any democratically elected committee can arrange the affairs of the association.</div> <bR> <div> To protect members and to give the Committee the option of placing matters before the full membership, there is a provision to call a General Meeting. These Special General Meetings can only be called under  Section 21(a) and (b) when approved by the Committee.</div> <bR> <div> In this financial year the Committee has not approved the holding of any properly convened meeting.  The other protection Members have is that the Committee will call a General Meeting if requested by 10 members.  The request must state:</div> <bR> <div> <B>The reason why the meeting is to be held</B></div> <div> <B>The nature of the business to be transacted, i.e. the motion to be moved</B></div> <bR> <div> Section 23 provides that all Members must be advised of the meeting and the motion of business to be moved.  The committee may decide how the notice is to be given but all Members must be advised.  As only approx. one third of members are on line a notice on the web would not qualify as a notice to all members.  Mail would appear to be the only way of meeting this requirement.</div> <bR> <div> There is no provision for General Meetings to conduct general business or to discuss motions that have not been advised under Section 23.  The Constitution may be changed at a properly constituted General Meeting.  The conditions of a General Meeting still have to be met.  The meeting would have to be called by the Committee who agreed to place the motion on the agenda, or at the request of 10 members. It would also be necessary to advise all members of the meeting and advise them the proposed motion. All members then have the opportunity to attend or vote by proxy on the proposed motion.</div> <bR> <div> These are rules to protect members interests from splinter groups sneaking through important changes to the Constitution or have motions passed with the full knowledge of all members or the support of the democratically elected committee.  We currently have such a group trying to take control of the Association by means outside the Constitution,</div> <bR> <div> The Association has conducted some meetings that have not met these requirements and that are clearly unconstitutional.  These meetings do not have any authority at all and the Committee will review the minutes of these meetings and consider regularising decisions made. </div> <bR> <div> There is nothing wrong with a group seeking to control the Association; however they must do so with the knowledge of members and the only way to do so is gain a majority of positions on the Management Committee.</div> <bR> <div> I Ralph Chandler move this explanation of the Constitution be confirmed by the Committee and forwarded to all members together with a copy of Standing Orders also adopted by the Committee.</div> </tD> </tR> </TABLE></U></B></div> <bR> </NOBR></tD> </tR> </TABLE></div> <div> <TABLE BORDER="1" CELLPADDING="1" CELLSPACING="1" WIDTH="1008" BORDERCOLORLIGHT="#000000" BORDERCOLORDARK="#000000" FRAME="BOX" RULES="NONE" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=TOP COLSPAN=2 HEIGHT= 327 ><NOBR><div> <IMG SRC="13fe8410.jpg" border=0 width="1000" height="321" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></div> </NOBR></tD> </tR> </TABLE></div> <bR> </td> </tr></table></body>