MINUTES OF COMMITTEE MEETING Q.G.B.O.T.A. Inc.
HELD AT ALBION PARK 1 FEBRUARY 2010
SHOW CAUSE NOTICES
Prior to the meeting being declared open, Mr Robert Handyside and M/S Susan Burley were asked to remain outside the room the Committee was meeting in, until they were each invited separately in to explain why their Memberships of the Association should not be revoked. (note; both parties had already been served with a Show Cause notice.) At this point Mr Handyside pushed away Mr James Carlton and they both entered the room.
M/S S Burley was asked to wait outside the room until Mr Handyside’s reasoning was heard.
MEETING OPENED AT 6.35 P.M.
The Chair invited Mr Handyside to provide his defence as to;
1. Why he had not notified the Secretary of his intentions in writing to attend to-night’s meeting?
2. Why he had not notified the Secretary of his intentions in writing to defend his Show Cause Notice?
Mr Handyside did not offer any explanation to the Committee but proceeded to hand out a prepared written statement (taken to be his response to the Show Cause notice) with a proviso “you are required to respond in writing to each item.”
When questioned about the response to whom? Mr Handyside replied himself.
After disruptive discussion from some parties present, and further negative and disrespectful remarks addressed at the Chair, Treasurer and fellow Committeeman by Mr S Galloway, Mr Handyside was requested to address his response document and the Chair will discuss any matter in her opinion that needs clarification relating to the outstanding notice.
Committeeman Mr. S Galloway then stated “any Committee person who votes on this matter has left themselves wide open and placed the Association at risk.”
When questioned: Mr. Galloway did not want to enlarge on the threat to members.
Mr Handyside proceeded to speak in his defence. Clause three was the subject of discussion when Mr Galloway referred to the Chair in a very disrespectful manner using the word liar...
MOTION;
That Mr Galloway is asked not to be heard during the hearing of Mr Handyside’s show cause defence;
MOVED; Mr R Chandler
SECONDED; Mr J Carlton
CARRIED
On completion of Mr Handyside’s defence presentation, the Committee meting was disrupted by M/S Burley entering the room and stating “she did not have the time to hang around waiting for the Committee to listen to her present her defence of her Show Cause notice,” she then proceed to hand her defence papers to the Albion Park Security Guard, who in turn gave them to the Chair to be tabled, and then proceeded to walk out
1. Did M/S Burley at any time advise the Secretary in writing of her intention to attend this meeting?
2. Did M/S Burley advise the Secretary in writing of her intentions to defend her Show Cause notice?.
Both Mr. Handyside and M/S Burley showed complete disrespect to protocol by their actions. The Committee acting in good faith allowed them one at a time to present their cases.
The general feeling of the Committee Members was; “they required time to consider these matters as presented.”
MOTION;
A sub-Committee be convened for the purpose of discussion re Show Cause notice defence as presented by Mr. Handyside and M/S Burley
It was further moved the Sub-Committee to consist of the following committee members; Chairperson, Treasurer, Acting Secretary, and three Committee persons be formed to deal with the matter.
MOVED; Mr R Chandler
SECONDED; Mr R. Crystal
CARRIED
Should a General Meeting be required to vote on the above matter all members of the Association will be advised.
The monthly Committee Meeting scheduled was then commenced AT 8.05p.m.
COMMITTEE MEETING AGENDA
APOLOGIES; Mr S. Fredericks
MINUTES OF THE PREVIOUS COMMITTEE MEETING
As read
BUSSINESS ARISING OUT OF THE MINUTES
Mr S Galloway requested to know why the Committee Meeting was called fortnightly and not monthly. This particular Committee meting was called to deal with the Show Cause Notices issued from the previous monthly Committee meeting.
Mr R Chandler informed Mr Galloway General Meetings have ceased as this type of meeting does not comply with the Constitution. Mr Galloway maintained as the holding of monthly General Meetings was voted on by the members of the Association they should still be held arguing that the monthly Committee meeting was unconstitutional.
MOTION;
The minutes be adopted as read
MOVED Mr. J Carleton
SECONDED Mrs. S Houghton
CARRIED
CORRESPONDENCE IN;
Renewal of Public Liability Policy
CORRESPONDENCE OUT;
Show Cause Notice to Mr R Handyside
Show Cause Notice to M/S S Burley
Request to Greyhounds Queensland Ltd for ” A” Class Members Meeting
MOTION
The correspondence in be accepted and out be noted
MOVED Mrs P Marchant
SECONDED Mr R Crystal
CARRIED
FINANCE REPORTING
Accounts for payment
Lawnton Trial Track Petty Cash reimbursement $100
Campbell’s Cash and Carry replacement of stock for the Canteen.
Treasurer’s Reporting
Treasurers report to end of January 2010 tabled.
MOTION;
Payment of accounts outstanding be adopted
The treasurer’s report to end of January 2010 be noted.
MOVED Mr R Chandler
SECONDED Mrs S Houghton
CARRIED
At approx. 8.35p.m. M/S Burley again entered the room demanding her defence to her Show Cause Notice she had handed to the Security Guard, who in turn handed to the Chair, who in turn handed a document to each Committee Member be returned to her, as she had forgotten to execute the document. She also advised Mr Handyside to collect his defence document as he also so had not executed the document. M/s S Burley then proceeded to collect both sets of documents from the Committee Members and proceeded to sign hers and gave the other set of documents to Mr Handyside to sign, then put both sets of documents on the table and left the room.
The Committee thought it strange M/s Burley was still at the Albion Park Raceway as prior to the commencement of the Committee Meeting she had notified the Meeting she was unable to wait around to front the committee to defend her Show Cause Notice why her membership should not be revoked.
AGENDA ITEM
HEAT POLICY
Mr Galloway presented the meeting with a copy of the Victorian Heat Policy. The matter was discussed and it was decided in view of the extreme heat currently being experienced in Queensland a Heat Policy should be in place. A request to Greyhounds Queensland for consideration of a Heat Policy along the lines of the Victorian Policy with a few amendments to consider the differing heat and humidity in this State to Victoria be taken into consideration...
MOVED Mr S Galloway
SECONDED Mr R Handyside
CARRIED
GENERAL BUSINESS
VOTE OF NO CONFIDENCE
The performance of M/s K Watson Chair of Greyhounds Queensland Limited has recently come under some scrutiny, prompting the following motion to be put:
A vote of no confidence in M/s K Watson as Chairperson of Greyhounds Queensland be taken.
MOVED Mr J. Carlton
SECONDED Mrs S Houghton
An amendment was accepted to the above motion reading as follows;
That M/s K Watson be considered an unsuitable person to hold the position of Board Member on behalf of the Greyhound Industry on the proposed new merged Racing Board, and the Treasurer and Minister for Fair Trading, Tourism and Racing be advised by correspondence of this decision.
MOVED Mr R Chandler
SECONDED Mr R Crystal
The amendment became the motion and was put
CARRIED
Mr J Carleton abstained from voting
BOB VERNON MEMORIAL RACEING SERIES
Mrs Marchant advised the Race Series would be held on Saturday 14/21 March 2010 with additional prize money and trophy donated to Capalaba Club for the series by the QGBOTA. Mrs Marchant will make a rug for the presentation.
AFGBOTA
It was decided 3 items will be forwarded to the AFGBOTA to be included in their Agenda for their annual conference.
CLASS TRACK IPSWICH
Mr J Carlton withdrew this item from the agenda
GREYHOUND QUEENSLAND LTD “A” CLASS MEMBERS
The Association “A” Class Member wrote to the GQL requesting a meeting to discuss the tri-code merger. No response has been received. The Association wrote to the Minister for Racing and the Treasurer of the Queensland Government in November 2009 requesting a meeting to discuss the tri-code merger also with no response.
FINISH ON LURE
Mrs. S Houghton withdrew this item.
CAPALABA CANTEEN
Full operation has been suspended since December 2009. Limited operation during January 2010 to assist the Club with the phantom meetings held, while the Club was experiencing track problems, was not overly successful
There being no further business the meeting closed at 8.55p.m.
The next Committee Meeting will be held on 1 March 2010 at Albion Park commencing at 6.30p.m.
MRS P. MARCHANT
ACTING SECRETARY
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